OCTRA Forms & Information

FORMS AND DOCUMENTS FOR MEMBERS & RIDE MANAGERS

STANDARD FORMS FOR MEMBERS

Online Registration Form
Membership Application (PDF)
Please read the form carefully and sign the second page.
If you are using the PDF version please forward the application to our Membership Chair along with a copy and fee remittance to our Treasurer. See the “Contact” tab for all Board and Committee info.

Standard Ride Entry Form (PDF)
Please read the form carefully and sign the second page
All OCTRA Entry Forms must be accompanied by a negative Coggins Test, the appropriate equine insurance and the correct entry fee.

Distance Reward Program – Horse Application (PDF)
Distance Reward Program – Rider Application (PDF)
The correct fee must accompany Horse and Rider Distance Reward Program applications to be considered. If you wish previous years’ mileage to be included there is an additional $40 charge. Please note, there is no charge for each members’ first horse, however the applications must still be filled out and forwarded to the Committee Chair.

Members Equine Insurance Options
Each member is responsible for having their own (or family) equine insurance package and must present it to the Ride Secretary at each OCTRA sanctioned event.


FINANCIAL FORMS

Request for Ride/Event Advance (PDF)
Ride Managers, Committee Chairs and event organizers may approach the OCTRA Board of Directors for an advance on future expected revenues from the upcoming ride/event. Monies must be returned to OCTRA at the end of the event using the Expense Report (PDF).

Special Funding Request(PDF)
Ride Managers, Committee Chairs, event organizers and OCTRA members may approach the OCTRA Board of Directors to request funding for a specific idea/activity/event. Request should fall under one of the following categories: Non-Recurring Program, Trail Maintenance, Ride Hosting Incentives or Other (please explain in detail). Please use the Expense Report (PDF) to remit expenditures that have been previously approved by the Board.

Expense Report (PDF)
Ride Managers, Committee Chairs and event organizers should use this form to report back any expenses (include all receipts) previously approved by the Board of Directors.


RIDE MANAGERS ONLY

OCTRA RIDE MANAGERS HANDBOOK (PDF)
This handbook is intended as a guide for new Ride Managers and as a reference for veteran Managers. As much detail as possible has been covered, however, some conditions may have inadvertently been missed. If there is additional material you would like to see included in this Handbook, please contact the Sanctioning Chair.

STORMONT RIDE BIBLE(PDF)
This document was created by the 2014 Stormont Organizing Committee and is a comprehensive guide on various components of hosting rides for all OCTRA disciplines and may be of assistance to new Ride Managers.

Insurance:
Proof of Insurance 2016 (1) (PDF)
Proof of Insurance 2016 (2) (PDF)
Proof of Insurance 2016 (3) (PDF)
Proof of Insurance 2016 (4) (PDF)
Please note: Our insurance company is no longer able to add additional landowners’ names to our policy. ALL LANDOWNERS are covered by this insurance – their specific name DOES NOT have to be listed – the new forms stress this. The list of names that have been added to date is included on page 4 but no additional names will be added in the future.

Ride Sanction Application (PDF)
Application must be received by the Sanctioning Chair 90 days prior to the proposed event date.

Championship Ride Sanction Application (PDF)
Applications must be received by the Sanctioning Chair 12 months prior to the proposed Championship date.  This enables members to participate in rides in the current season in order to qualify for the Championship.

Competitive Ride Timer Instructions (PDF)

Competitive Trail Ride Timer Sheets (PDF)
Competitive Trail Ride Timer Sheets (Exel)

Additional Timer Sheets & Guidelines(PDF)
Including: Ride Chits (in lieu of riders carrying their own Ride/Vet Cards); Spotters Sheet; Timers Info/Sheets (Loop Sheets, Finish Sheets, Endurance Ride Standings, Timing “Cheat” Sheet”) as well as Roles & Responsibilities of Spotters, Timers & Scribes

 

Post-Ride Reports:

Ride Summary Report
An updated Ride Secretary Spread Sheet will be forwarded by the Points Chair to Ride Management for inputting all ride data. Please remit complete, accurate report to Points Chair within two weeks of ride.

List of Day Members at Event Report (PDF)
Items Payable to OCTRA Report (PDF)
Please remit both reports to Treasurer within two weeks of ride.

Worker Credit Report
This information is included in the Ride Secretary Spread Sheet.

All post ride results must be remitted to the Points Chair or Treasurer within two weeks of the ride to ensure that Ride Results can be updated in a timely manner.

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