At the 2016 AGM members introduced voting by proxy. This permits members who cannot attend the AGM to still have their views expressed and to contribute their vote on OCTRA resolutions and elections. The rules are outlined in paragraph 3.1.2 of the OCTRA Rule Book including a basic example proxy form.
The 2017 AGM is the first time OCTRA will allow proxy voting. Therefore the likely number of proxy assignments is a complete unknown to the AGM organizing committee. In order to forestall possible complications and delays at registration, members are requested to inform the OCTRA Secretary ten days in advance (i.e. by Wednesday, February 7, 2018) of their intention to assign proxy and to whom their proxy will be assigned. Please send this information by email to firstname.lastname@example.org.
NOTE: Notwithstanding the above, the AGM registration desk will continue to process proxy forms up to the start of the AGM meeting.
For your convenience, here is a link to an useful proxy form that covers all the bases.